Wedding Budget Planner Excel and Vendor Payment Tracker — budget by category, every vendor contract and deposit, a payment schedule by due date, guest count and cost per guest, and a dashboard, in one workbook. Know…
About this template
Wedding Budget Planner Excel and Vendor Payment Tracker — budget by category, every vendor contract and deposit, a payment schedule by due date, guest count and cost per guest, and a dashboard, in one workbook. Know what you planned, what you booked, what you still owe, and what each guest is really costing.
$49
Excel & Google Sheets template — instant download on Etsy
Budget by Category — every category with an estimated cost and the booked or actual cost, against the total wedding budget you enter at the top. Difference, percent of budget, status, and share of booked fill in by formula.
Vendor Payments — every vendor contract: total, paid so far, remaining, next due date, status, and percent paid. Remaining and status fill in by formula.
Payment Schedule — every deposit and balance by its due date: vendor, description, amount, paid yes or no, outstanding, and a running total of what has been paid. Outstanding fills in by formula.
Guests and Cost per Guest — invited, RSVP yes and no, replies outstanding, expected headcount, and the real cost per guest: catering per guest, total booked cost per guest, venue per guest, and budget remaining, all by formula.
Dashboard — total budget, estimated vs booked, the over-estimate amount, budget remaining, vendor contracts, paid and still owed, share of contracts paid, outstanding scheduled payments, vendors paid in full, expected headcount, cost per guest, biggest booked category, days until the wedding, booked cost by category, and still owed by vendor.
Cover and How to Use — start here. Yellow cells are the only ones you edit.
Try the headline numbers for a typical month. The full template does this job by job with a monthly P&L and dashboard.
Frequently asked questions
What does the Wedding Budget Planner and Vendor Payment Tracker track?
The Wedding Budget Planner and Vendor Payment Tracker tracks Budget by Category; Vendor Payments; Payment Schedule; Guests and Cost per Guest; Dashboard.
What do the example numbers show?
The included example shows: Total budget 35,000. Estimates add to 32,000, leaving 3,000 unallocated. Booked costs already total 32,272 — 272 over the estimate — and transportation and the contingency line are still at zero.
Does it work in Excel and Google Sheets?
Yes. The workbook works in Microsoft Excel and in Google Sheets (upload the .xlsx file to Google Drive to open it in Sheets). It is an instant digital download from Etsy — no physical item is shipped.