Small Business Payroll Tracker Excel with employee cost, overtime pay, payroll taxes and benefits, and a dashboard. Know what every employee really costs — not just their paycheck, but the taxes and benefits on top of…
About this template
Small Business Payroll Tracker Excel with employee cost, overtime pay, payroll taxes and benefits, and a dashboard. Know what every employee really costs — not just their paycheck, but the taxes and benefits on top of it. Built for small business owners who run payroll themselves and want to see the true monthly cost per employee and per department, without accounting software. Log hours once, and the workbook does the rest.
$49
Excel & Google Sheets template — instant download on Etsy
Employees — your roster: name, role, department, hourly or salaried, pay rate, and standard hours per week. Four blank yellow rows are ready for new hires.
Hours and Overtime — one payroll period: regular hours and overtime hours per employee. Regular pay, overtime at 1.5 times the hourly rate, and gross pay calculate automatically. Salaried staff get annual salary divided by 12.
Payroll Taxes and Benefits — employer Social Security, Medicare, FUTA, and SUTA, plus workers' comp, health insurance, and retirement match, with a total cost per employee. The tax rates at the top are editable if yours differ.
Monthly Cost — monthly payroll cost by employee and by department, with each employee's total as a share of their gross pay and an annualized cost.
Dashboard — total monthly payroll cost, gross pay, taxes, benefits, cost per employee, overtime, cost per hour worked, highest- and lowest-cost employees, and cost by department.
Cover and How to Use — start here. Yellow cells are the only ones you edit.
Quick profit check — Small Business Payroll & Employee Cost Tracker
Try the headline numbers for a typical month. The full template does this job by job with a monthly P&L and dashboard.
Frequently asked questions
What does the Small Business Payroll & Employee Cost Tracker track?
The Small Business Payroll & Employee Cost Tracker tracks Employees; Hours and Overtime; Payroll Taxes and Benefits; Monthly Cost; Dashboard.
What do the example numbers show?
The included example shows: Total gross pay 25,477.33; total employer taxes 3,332.93; total benefits 3,314.32; total monthly payroll cost 32,124.59.
Does it work in Excel and Google Sheets?
Yes. The workbook works in Microsoft Excel and in Google Sheets (upload the .xlsx file to Google Drive to open it in Sheets). It is an instant digital download from Etsy — no physical item is shipped.