Vending Machine Profit Tracker Excel for your vending business — machines and locations, sales log, product pricing, and a monthly P and L dashboard. Know what every machine actually earns — and whether the month…
About this template
Vending Machine Profit Tracker Excel for your vending business — machines and locations, sales log, product pricing, and a monthly P and L dashboard. Know what every machine actually earns — and whether the month actually made money. Built for vending route operators who need to know, machine by machine and product by product, whether the location commission leaves anything after the restock — without accounting software. If a location is eating the margin, this workbook shows it before the next contract renewal.
$39
Excel & Google Sheets template — instant download on Etsy
Machines and Locations — machine, location, type, commission percent, gross sales, restock cost, commission paid, net profit and margin percent for every machine. All values are formulas from the Sales Log. Change a commission rate and every machine updates.
Sales Log — date, machine, location, gross sales, restock cost, commission paid (by formula from the machine's rate), net profit, and total direct cost for every restock visit.
Products and Pricing — product, price, cost, units sold, revenue, profit, margin percent, and machines stocked for every product. Change a price and the product totals update.
Monthly P and L — revenue, direct cost (restock plus commission), fuel, repairs, storage rent, supplies, phone and other expenses by month, Jan-Dec, with net profit and margin. Revenue and direct cost are formulas from the Sales Log.
Dashboard — total revenue, units sold, machines, restock cost, commission, gross and net profit and margin, best machine and best product, lowest-margin machine, average sales per machine, average commission rate, sales by machine, costs by category, and units sold by product.
Cover and How to Use — start here. Yellow cells are the only ones you edit.
Quick profit check — Vending Machine Business Profit Tracker
Try the headline numbers for a typical month. The full template does this job by job with a monthly P&L and dashboard.
Frequently asked questions
What does the Vending Machine Business Profit Tracker track?
The Vending Machine Business Profit Tracker tracks Machines and Locations; Sales Log; Products and Pricing; Monthly P and L; Dashboard.
What do the example numbers show?
The included example shows: Total revenue (gross sales) 8,540 from 20 restock visits; 4,497 units sold; average sales per machine 711.67.
Does it work in Excel and Google Sheets?
Yes. The workbook works in Microsoft Excel and in Google Sheets (upload the .xlsx file to Google Drive to open it in Sheets). It is an instant digital download from Etsy — no physical item is shipped.